How to Cater for a Large Group Like a Pro

Catering an upcoming event that involves a large number of guests can be taxing. There are various dietary requirements to consider, together with the burden of preparing a high volume of beverages and food. If you need a hand, contacting a catering service is an excellent idea. These catering companies handle the staff, beverage selection, menu, equipment, design, and other logistics related to your event.

Things to Sort out Upfront

Confirm the number of guests. Planning is crucial, particularly in a large-scale gathering. Before deciding on your menu, determine the number of guests attending. Set an RSVP date 2 to 3 weeks ahead of time. While doing so, ask them to include any dietary requirements to ensure that everyone will enjoy the food you serve, regardless of their dietary choices and food intolerances.

Set your event style. Are you planning a casual affair or a formal gathering? The catering you pick should be appropriate and suitable for the style of your event. There is something for your occasion from catering classics such as pastries and pies to gourmet cheeses and cured meats. A grazing table, canapé, and finger foods are great options. You can easily arrange them according to your preference, and these styles can feed a crowd.

When feeding a mass, opt for food that is generally popular. For example, sashimi may not be on top of many people’s list, even though you may like it yourself. The goal should be to satisfy the stomachs and taste buds of your guests, not leaving them hungry.

Be mindful of dietary restrictions. When planning a party, consider people’s food intolerances and allergies, including vegetarians and vegans. While it is possible to ask every guest in a small guest list, doing this with a large party can be more difficult. Also, catering to a large group means there are more dietary requirements to take into consideration.

Add specific dishes to the party menu that will cater to guests who do not eat animal products, nuts, gluten, or other food restrictions.

Choosing a Catering Company


  • The catering company you hire must have expert staff members who can handle a large-scale event. Consider what you need and expect from your caterer. You may want to serve entrees, appetizers, and alcohol. Make sure to give all the essential details in advance, and the catering company should be able to manage your event smoothly regardless of the size.


  • Look for a catering service that is familiar with your chosen venue or has experience working on a similar one. For example, there are professional catering companies that can build a kitchen when there is no available one on site. You will want a caterer who will go the extra mile to make sure your event is successful.


  • When it comes to cost, weigh your options, and watch out for hidden fees. Do not go too high or too low, and expect there is some give and take. Take into account the type of food you want to serve, your event size, your expectations, etc., and what you expect from your caterer in return.

The food is one of the vital elements of any party. With some forward planning, and choosing the best from one of the catering companies can wow your guests. Work with your caterer and create a party that your guests will remember for a long time.

Author Bio: Steffy Alen is a copywriter and content strategist. She helps businesses stop playing around with content marketing and start seeing the tangible ROI. She loves writing as much as she loves the cake.